Privacy Statement

Version: 23 August 2024

At Payrolus B.V., we value your privacy. Our website,  https://payrolus.com/ (hereafter referred to as “the website”), collects personal data and uses cookies. We adhere to privacy laws to ensure your data is protected and used responsibly. Below, you can read about how we collect, use, and safeguard your personal information.

Use of Personal Data

When you use our website, we may collect certain personal information. We only retain and use the personal data you provide directly, such as through the contact form, or data that is clearly intended for processing. We do not use your data for any other purposes unless you have given prior consent, or as required or permitted by law.

To offer you the best service, Payrolus B.V. may store your personal data for the following purposes:

  • Providing access to and ensuring the security of our website
  • Contacting you upon request
  • Managing your account environment
  • Delivering our services, including agreements and transactions
  • Sending newsletters if you have subscribed
  • Identifying any unlawful behavior related to Payrolus B.V., its affiliates, and employees
  • Using cookies to:
    • Enable website functionalities
    • Analyze website usage

Contact Form

When you use the contact form, you are required to provide your name, phone number, email address, and message. We retain this information until we have contacted you and addressed your inquiry.

Account

Certain sections of our website require registration. You will need to provide personal information and select a username. An account will be created for you, allowing you to log in with your username and password. This information is stored to avoid repeated entry and to facilitate communication regarding your account. We retain this data as long as your account is active, and you can update your information at any time through your account settings.

Newsletter

We collect your name, gender, and email address to send you our newsletter. We will only send you newsletters if you have opted in. We will keep this information until you unsubscribe or for up to one year after our last newsletter to you.

Services

We provide a range of services, and details about the data we process and how long we keep it can be found below. Note that there may be exceptions to this privacy and cookie policy if we have separate agreements with you. For specific questions, please contact us.

Declarations

To process your declarations, we handle your name, address, contact details, salary information, company details, VAT number, citizen service number, and any other relevant financial information. This is done as part of our agreement with you. We typically retain this data for up to 7 years after you are no longer a client, unless required for ongoing legal matters or other specific arrangements.

Consultancy

We provide advice on a variety of topics. The information we collect from you varies depending on the consultation. We use this data solely for delivering accurate legal advice and generally keep it for up to 7 years after you are no longer a client, unless needed for legal proceedings or other agreements.

Administration Services

We also offer administration services, such as payroll for your employees. The data you provide for this purpose is used solely for managing your administration and is typically deleted once you are no longer a client. We often act as a data processor in this context and will have a processor agreement in place.

Confidentiality & Third-Party Provision

We handle your personal data confidentially and do not share it with third parties for marketing purposes. We will only disclose your data to other companies or institutions if necessary for executing the agreement (such as to the Tax Authorities), with your consent, or if legally required.

We collaborate with:

  • External ICT service providers
  • Our administration tool and administration office suppliers
  • Providers of cookies, as detailed below

We have agreements with these companies to ensure they manage your data responsibly.

Cookies

Our website uses cookies to enable various features and to analyze visitor behavior. Cookies are small data files that are stored on or read from your device (PC, tablet, or smartphone) through your web browser. The information collected by cookies may be sent to secure servers of Payrolus B.V. or third parties.

We use cookies on our website to:

  • Enable website functionality and ensure security (technical or functional cookies)
  • Analyze website usage and improve our site based on this data (analytical cookies)
  • Facilitate sharing content on social media (social media cookies)

Technical or Functional Cookies

Technical cookies enhance your experience by remembering your preferences and settings for future visits. This means you don’t have to re-enter your information each time you visit our site. Here’s how we use them:

  • Comment Cookies: When you leave a comment, you can choose to save your name, email address, and website in a cookie for convenience. These cookies last for one year.
  • Login Cookies: If you have an account and log in, we use a temporary cookie to check if your browser accepts cookies. This cookie does not contain personal data and is deleted when you close your browser.
  • Session Cookies: After logging in, we save cookies related to your login information and display settings. Login cookies last for 2 days, and display cookies last for 1 year. If you select “Remember me,” your login is saved for 2 weeks. Logging out removes the login cookies.
  • Post Edit Cookies: When you modify or publish a post, an additional cookie is stored with the post ID of the edited article. This cookie expires after one day.

Analytical Cookies

We use Google Analytics cookies to track website statistics, helping us understand how our site is used and the effectiveness of our campaigns.

Managing Cookies

You can configure your browser to accept cookies only with your consent. For more information, refer to your browser’s manual. Please note that disabling cookies may affect the functionality of many websites.

Deleting Cookies

Most cookies have an expiration date and will automatically expire after a set period, ceasing to collect data from your visits. You can also manually delete cookies before they expire. For instructions on how to do this, please refer to your browser’s manual.

Data Security

Payrolus B.V. employs stringent security measures to protect your data and prevent unauthorized access. We ensure that only authorized personnel have access to your personal information and that this access is safeguarded. We use at least TLS encryption to secure your data.

Third-Party Links

Our website may contain links to third-party sites. This privacy and cookie statement does not apply to these external sites. We cannot guarantee that third parties handle your personal data securely. We recommend reviewing the privacy policies of any third-party sites you visit.

Your Legal Rights

You have the right to inquire about the personal data we hold about you. To request information or exercise your rights, please contact us through the following methods:

  • Contact Form
  • Email: info@payrolus.com
  • Phone: 020-2610926 (Monday to Friday, 9:00 AM – 5:00 PM)

You can:

  • Request information on what personal data we hold and its usage
  • Access the specific personal data we have about you
  • Correct any inaccuracies
  • Remove outdated personal data
  • Withdraw consent
  • Object to certain uses of your data
  • Request data portability

Please provide clear identification to ensure we process requests correctly and protect your data.

Changes to This Statement

We may update this privacy and cookie statement periodically. Changes will be posted on our website, so we recommend checking this statement regularly to stay informed about any updates.

Filing a Complaint

If you have concerns about how we handle your personal data, we are here to assist. You also have the right to file a complaint with the Dutch Data Protection Authority regarding our data processing practices.

Contact Details

For any questions or to inquire about your personal data, please contact us at:

Payrolus B.V.
Keizersgracht 241
1016 EA Amsterdam
KVK 90814819
Email: info@payrolus.com
Phone: 020-2440480